Introduction

Administrative Affairs Division
Media Relations Center  Documents and Files Division

The Secretariat Office is established with aims to coordinate the university units in implementing university affairs and enhance the profile of NCHU.
Under the Secretariat Office, there are three divisions, namely Administrative Affairs Division, Media Relations Division, and Documents and Files Division.

Prof. Chang-Yen Lee, Secretary General
Tel	+886-4-22840202
E-mail	changyen@nchu.edu.tw
Personal Website	http://www.ginppa.nchu.edu.tw/page/research_paper/show.aspx?num=22
Duties	Supervise the Secretariat Office. Assist the President with the university affairs.
Substitute Staff	1.Ms. Mei-Hsiang Hsiao, 2.Ms. Yueh-Shia Lee

Ms. Mei-Hsiang Hsiao, Senior Secretary
Tel	+886-4-22840203
E-mail	mhhsiao@nchu.edu.tw
Duties	Assist the Secretary General in supervising the Secretariat Office. Initially review the official documents of the university. Review the procurement requests and bids records between NT$300, 000 and NT$1,000,000. Process recruitment, rewards, and punishments for the staff of the office. Review the related information of Administrative Meetings, University Affairs Meetings, NCHU news, NCHU Weekly, etc.
Substitute Staff	1.Ms. Yueh-Shia Lee, 2.Mr. Yu-Chen Hsiao

Ms. Hsiang-Huei Chen, Administrative Officer
Tel	+886-4-22840204
E-mail	irischen@nchu.edu.tw
Duties	Arrange the Conference for Advisory Committee . Arrange the meeting affairs for University Fund Management Committee. Other special task assigned.
Substitute Staff	1.Ms. Yen-Lin Chen, 2.Ms. Meng-Yu Chen

Ms. Yen-Lin Chen, Auditor
Tel	+886-4-22840204
E-mail	yanling1017@nchu.edu.tw
Duties	draw up an annual audit plan, based on the results of a risk assessment, and prepare an annual audit report, and provide the report to the university affairs board. Post auditing of personnel matters, financial affairs, operations, and related-party transactions, and matters affecting the transaction cycle of the university endowment fund. Examination and assessment of the efficiency of the use of the university endowment fund and of the benefit of each of the various expenses. Post auditing of cash movements, and handling of bad debts. Other case-specific auditing matters. Other special task assigned.
Substitute Staff	1.Ms. Hsiang-Huei Chen, 2.Ms. Wen-Yi Shih

Mr. Ying-Chieh Kao , Associate Specialist
Tel	+886-4-22840603
E-mail	kosoil7219@nchu.edu.tw
Duties	Chauffeur service. maintenance of official vehicles. Assist in the administrative affairs of the secretariat office. Other special task assigned.

Ms. Yan-Yu Lai , Project Assistant
Tel	+886-4-22840603
E-mail	laiyanyu@dragon.nchu.edu.tw
Duties	Responsible for assisting in promoting and implementing the school’s River USR (University Social Responsibility) program and local revitalization project. Responsible for project planning, execution, and tracking/monitoring. Responsible for planning and organizing various meetings and executing affairs related to the project. Handling ad hoc tasks assigned by the project principal investigator.

Administrative Affairs Division

Administrative Affairs Division is responsible for the affairs of organizing the
university affair meetings, administrative meetings, and meetings of several
committees.  The division is also responsible for official document reviews and various administrative tasks.

Ms. Yueh-Shia Lee, Chief, Administrative Affairs Division
Tel	+886-4-22840605
E-mail	yslee@nchu.edu.tw
Duties	Initially review the official documents of the university. Supervise Administrative Affairs Division. Other special task assigned.
Substitute Staff	1.Ms. Wen-Yi Shih, 2.Ms. Yan-Jiun Liu

Ms. Wen-Yi Shih, Senior Clerk
Tel	+886-4-22840604
E-mail	wenyi451@nchu.edu.tw
Duties	Review the procurement requests and bids records below NT$300, 000, expense reports, business trip requests and expense reimbursements, account reports, financial reports, application of certificate and forms with official stamps. Arrange the University Affair Meetings. Arrange meetings of Expense Audit Committee. Organize Administration Satisfaction Survey. Other special task assigned.
Substitute Staff	1.Ms. Meng-Yu Chen, 2.Ms. Yan-Jiun Liu

Ms. Yan-Jiun Liu, Administrative Officer
Tel	+886-4-22840588
E-mail	ingaliu@nchu.edu.tw
Duties	Arrange Administrative Affairs Meetings. Manage the office property. Other special task assigned.
Substitute Staff	1.Mr. Chih-Hsueh Cheng, 2.Ms. Wen-Yi Shih

Ms. Meng-Yu Chen, Administrative Officer
Tel	+886-4-22840604
E-mail	moon@nchu.edu.tw
Duties	Arrange the University Affair Meetings. Arrange Meetings of Legal Affairs Committee. Establish empowerment mechanism of university operation. Arrange for the university to sign a contract with the law advisor. Other special task assigned.
Substitute Staff	1.Ms. Wen-Yi Shih, 2.Ms. Yan-Jiun Liu

Mr. Chih-Hsueh Cheng, Administrative Clerk
Tel	+886-4-22840603
E-mail	cch602@nchu.edu.tw
Duties	The imprint of the Official Seal Other special task assigned.
Substitute Staff	1.Mr. Yao-Pao Chen, 2.Ms. Meng-Yu Chen

Ms. Yin-Tzu Chu, Project Assistant
Tel	+886-4-22840588
E-mail	cchu20156@nchu.edu.tw
Duties	Arrange “National University System of Taiwan” Affairs Other special task assigned.
Substitute Staff	1.Ms. Meng-Yu Chen, 2.Ms. Wen-Yi Shih

Ms. Tsai, Pei Shan, Affairs Assistant
Tel	+886-4-22840602
E-mail	shan66330@nchu.edu.tw
Duties	Register the overall official documents for review of the president. Assist the office staff with preparing the meetings and activities. Other special task assigned.
Substitute Staff	1.Mr. Chih-Hsueh Cheng, 2.Ms. Meng-Yu Chen

Media Relations Center

Media Relations Center is responsible for media relations, News of National Chung Hsing University, NCHU brochures in Chinese and English, and filming video of introducing to NCHU.

Tel	+886-4-22840126
E-mail
Duties	Supervise Media Relations Division
Substitute Staff	1.Ms. Ya-Ling Chang, 2.Ms. Chia-I Lin

Ms. Chia-I Lin, Specialist Clerk
Tel	+886-4-22840126
E-mail	linci88@nchu.edu.tw
Duties	Edit NCHU weekly. Coordinate the media contacts. Help collect the news about NCHU from all media. Organize campus reporters team and write news release for the university. Assist for organizing the conference of University Consultants Committee. Assist the affairs for inspection from the Ministry of Education, the Legislative Yuan, the Control Yuan, etc.
Substitute Staff	1.Ms. Ya-Ling Chang, 2.Ms. Chia-Wei Chang

Ms. Ya-Ling Chang, Senior Clerk
Tel	+886-4-22840129
E-mail	ayselchang@nchu.edu.tw
Duties	Produce NCHU video film. Handling the editing of the NCHU Newsletter(English). Manage and maintain the website for the Secretariat Office. Collect the news about NCHU from all media. Operation and maintenance of NCHU facebook fan page. Assist the affairs for inspection from the Ministry of Education, the Legislative Yuan, the Control Yuan, etc. Assistance of university social responsibility (USR)  affairs.
Substitute Staff	1.Ms. Chia-I Lin, 2.Ms. Chia-Wei Chang

Ms. Chia-Wei Chang, Administrative Officer
Tel	+886-4-22840127
E-mail	chiawei@nchu.edu.tw
Duties	Edit NCHU brochures and Pamphlets in Chinese and English. Organize the celebration program for the University Anniversary. Handling the editing of the NCHU Newsletter(Chinese). Assist for inviting the distinguished guest to attend the athletic competition, commencement ceremony, Spring Sting Festival, etc. Arrange meetings of University History Editing Committee. Assist with the affairs of self evaluation for the administrative units. Collect news of NCHU and higher education.
Substitute Staff	1.Ms. Chia-I Lin, 2.Ms. Ya-Ling Chang

Ms. Chia-Chun Lee, Administrative Clerk
Tel	+886-4-22840125
E-mail	annalee@nchu.edu.tw
Duties	Assistance of university social responsibility (USR)  affairs.
Substitute Staff	1.Ms. Ya-Ling Chang, 2.Ms. Chia-Wei Chang

, Project Assistant
Tel	+886-4-22840128
E-mail
Duties	Social video marketing of highlights of Higher Education Sprout Project. Operation and maintenance of NCHU facebook fan page. Operation and maintenance of NCHU Instagram. Operation and maintenance of NCHU YouTube channel.
Substitute Staff	1.Ms. Chia-I Lin, 2.Ms. Ya-Ling Chang

Ms. Ying-Chiao Huang, Project Assistant
Tel	+886-4-22840125
E-mail	fijeniahuang@dragon.nchu.edu.tw
Duties	Assistance of university social responsibility (USR)  affairs. Arrange “USR and local regeneration work group” Other special task assigned.
Substitute Staff	1.Ms. Chia-Chun Lee, 2.Ms. Ya-Ling Chang

Documents and Files Division

Documents and Files Division is responsible for processing and categorizing all the incoming and outgoing documents for the whole university.

Mr. Cheng-Hsiu Leu, Division Chief, Documents and Files Division
Telephone	+886-4-22840535
E-mail	jsleu@nchu.edu.tw
Duties	Supervise Documents and Files Division. Process the confidential documents. Process the reprorts for Administrative Affairs Meetings and University Affairs Meetings.
Substitute Staff	1.Ms. Wen-Shiew Zheng, 2.Mr. Yao-Pao Chen

Ms. Wen-Shiew Zheng, Officer
Telephone	+886-4-22840616
E-mail	j4138@nchu.edu.tw
Duties	Mail Room (Outbound)、Archivist Process the outgoing documents and E-documents for entire university. Check、Cataloging、Filing、Disposition of Archives.
Substitute Staff	：1.Ms. Yu-Ting Yang, 2.Ms. Li-Fang Zeng

Mr. Yao-Pao Chen, Officer
Telephone	+886-4-22840257
E-mail	chen0220@nchu.edu.tw
Duties	Mail Room (Inbound)、Archivist、Receipt of bid Process the incoming documents and E-documents for entire university. Confidential file management. The transactional procurement and petty cash custody matters. Manage the properties of the division. Disposition of Archives.
Substitute Staff	1.Ms. Ming-Chun Hsiao, 2.Ms. Chiu-Ping Hsiao

Ms. Li-Fang Zeng, Administrative Officer
Telephone	+886-4-22840259
E-mail	sany0702@nchu.edu.tw
Duties	Mail Room (Outbound)、Archivist Process the outgoing documents and E-documents for entire university. Acounting evidence destruction and Records Storage management. Organize the training activities for NCHU staff to write official documents and archives administration. Check、Cataloging、Filing、Disposition of Archives.
Substitute Staff	1.Ms. Wen-Shiew Zheng, 2.Ms. Yu-Ting Yang

Ms. Wen-Hsuan Chen, Administrative Officer
Telephone	+886-4-22840259
E-mail	sophia@nchu.edu.tw
Duties	Archivist Archives management. Manager of annual plan of the archives management. Revise the comprehensive records schedules. Archives Appraisal. Destruction or Transfer  of Archives.
Substitute Staff	1.Ms. Chiu-Ping Hsiao, 2.Ms. Li-Fang Zeng

Ms. Chiu-Ping Hsiao, Administrative Coordinator
Telephone	+886-4-22840566
E-mail	cphsiao1012@nchu.edu.tw
Duties	System Maintenance、Archive Maintain the E-Document Management System. The E- document management system consulting services. Remind NCHU staff of completing the process of official documents. Evaluate the efficiency for NCHU staff to deal with the official documents. WebSite Manager. Network management. Consulting services.
Substitute Staff	1.Ms. Wen-Hsuan Chen, 2.Ms. Wen-Shiew Zheng

Ms. Yu-Ting Yang, Administrative Coordinator
Telephone	+886-4-22840256
E-mail	yuting717@nchu.edu.tw
Duties	Mail Room (Outbound)、Archivist Process the outgoing documents and E-documents for entire university. Check、Cataloging、Filing、Disposition of Archives.
Substitute Staff	1.Ms. Li-Fang Zeng, 2.Ms. Wen-Shiew Zheng

Ms. Ming-Chun Hsiao, Associate Clerk
Telephone	+886-4-22840257
E-mail	alita0924@nchu.edu.tw
Duties	Postal Matter、Mail Room (Inbound) Process the incoming documents and E-documents for entire university. Scan the official documents in paper type. Process the official mails.
Substitute Staff	1.Mr. Yao-Pao Chen, 2.Ms. Chiu-Ping Hsiao

Ms. Chin-Ying Shih, Maintenance Worker
Telephone	+886-4-22840566
E-mail	shykeiyi@nchu.edu.tw
Duties	Assist in isposition of Archives. Document delivery, organization, scanning. Process the mails in English.
Substitute Staff	1.Ms. Ming-Chun Hsiao, 2.Mr. Yao-Pao Chen

Ms. Li-Jung Lu, Maintenance Worker
Telephone	+886-4-22840258
E-mail	li-jung@nchu.edu.tw
Duties	Process the incoming mails. Process the registered mails.
Substitute Staff	1.Mr. Hong-Dar Huang, 2.Ms. Chin-Ying Shih

Mr. Hong-Dar Huang, Maintenance Worker
Telephone	+886-4-22840258
E-mail	hhonda77@yahoo.com
Duties	Process the incoming mails. Deliver the mails to the Administration Builing
Substitute Staff	1.Ms. Li-Jung Lu, 2.Ms.Chin-Ying Shih