Introduction

Administrative Affairs Division
Media Relations Center  Documents and Files Division

The Secretariat Office is established with aims to coordinate the university units in implementing university affairs and enhance the profile of NCHU.
Under the Secretariat Office, there are three divisions, namely Administrative Affairs Division, Media Relations Division, and Documents and Files Division.

Prof. Chang-Yen Lee, Secretary General
Tel +886-4-22840202
E-mail changyen@nchu.edu.tw
Personal Website http://www.ginppa.nchu.edu.tw/page/research_paper/show.aspx?num=22
Duties
  • Supervise the Secretariat Office.
  • Assist the President with the university affairs.
Substitute Staff 1.Ms. Mei-Hsiang Hsiao, 2.Ms. Yueh-Shia Lee
Ms. Mei-Hsiang Hsiao, Senior Secretary
Tel +886-4-22840203
E-mail mhhsiao@nchu.edu.tw
Duties
  • Assist the Secretary General in supervising the Secretariat Office.
  • Initially review the official documents of the university.
  • Review the procurement requests and bids records between NT$300, 000 and NT$1,000,000.
  • Process recruitment, rewards, and punishments for the staff of the office.
  • Review the related information of Administrative Meetings, University Affairs Meetings, NCHU news, NCHU Weekly, etc.
Substitute Staff 1.Ms. Yueh-Shia Lee, 2.Mr. Yu-Chen Hsiao
Ms. Hsiang-Huei Chen, Administrative Officer
Tel +886-4-22840204
E-mail irischen@nchu.edu.tw
Duties
  • Arrange the Conference for Advisory Committee .
  • Arrange the meeting affairs for University Fund Management Committee.
  • Other special task assigned.
Substitute Staff 1.Ms. Yen-Lin Chen, 2.Ms. Meng-Yu Chen
Ms. Yen-Lin Chen, Auditor
Tel +886-4-22840204
E-mail yanling1017@nchu.edu.tw
Duties
  • draw up an annual audit plan, based on the results of a risk assessment, and prepare an annual audit report, and provide the report to the university affairs board.
  • Post auditing of personnel matters, financial affairs, operations, and related-party transactions, and matters affecting the transaction cycle of the university endowment fund.
  • Examination and assessment of the efficiency of the use of the university endowment fund and of the benefit of each of the various expenses.
  • Post auditing of cash movements, and handling of bad debts.
  • Other case-specific auditing matters.
  • Other special task assigned.
Substitute Staff 1.Ms. Hsiang-Huei Chen, 2.Ms. Wen-Yi Shih
Mr. Ying-Chieh Kao , Associate Specialist
Tel +886-4-22840603
E-mail kosoil7219@nchu.edu.tw
Duties
  • Chauffeur service.
  • maintenance of official vehicles.
  • Assist in the administrative affairs of the secretariat office.
  • Other special task assigned.

 

Administrative Affairs Division

Administrative Affairs Division is responsible for the affairs of organizing the
university affair meetings, administrative meetings, and meetings of several
committees.  The division is also responsible for official document reviews and various administrative tasks.

Ms. Yueh-Shia Lee, Chief, Administrative Affairs Division
Tel +886-4-22840605
E-mail yslee@nchu.edu.tw
Duties
  • Initially review the official documents of the university.
  • Supervise Administrative Affairs Division.
  • Other special task assigned.
Substitute Staff 1.Ms. Wen-Yi Shih, 2.Ms. Yan-Jiun Liu
Ms. Wen-Yi Shih, Senior Clerk
Tel +886-4-22840604
E-mail wenyi451@nchu.edu.tw
Duties
  • Review the procurement requests and bids records below NT$300, 000, expense reports, business trip requests and expense reimbursements, account reports, financial reports, application of certificate and forms with official stamps.
  • Arrange the University Affair Meetings.
  • Arrange meetings of Expense Audit Committee.
  • Organize Administration Satisfaction Survey.
  • Other special task assigned.
Substitute Staff 1.Ms. Meng-Yu Chen, 2.Ms. Yan-Jiun Liu
Ms. Yan-Jiun Liu, Administrative Officer
Tel +886-4-22840588
E-mail ingaliu@nchu.edu.tw
Duties
  • Arrange Administrative Affairs Meetings.
  • Manage the office property.
  • Other special task assigned.
Substitute Staff 1.Mr. Chih-Hsueh Cheng, 2.Ms. Wen-Yi Shih
Ms. Meng-Yu Chen, Administrative Officer
Tel +886-4-22840604
E-mail moon@nchu.edu.tw
Duties
  • Arrange the University Affair Meetings.
  • Arrange Meetings of Legal Affairs Committee.
  • Establish empowerment mechanism of university operation.
  • Arrange for the university to sign a contract with the law advisor.
  • Other special task assigned.
Substitute Staff 1.Ms. Wen-Yi Shih, 2.Ms. Yan-Jiun Liu
Mr. Chih-Hsueh Cheng, Administrative Clerk
Tel +886-4-22840603
E-mail cch602@nchu.edu.tw
Duties
  • The imprint of the Official Seal
  • Other special task assigned.
Substitute Staff 1.Mr. Yao-Pao Chen, 2.Ms. Meng-Yu Chen
Ms. Yin-Tzu Chu, Project Assistant
Tel +886-4-22840588
E-mail cchu20156@nchu.edu.tw
Duties
  • Arrange “National University System of Taiwan” Affairs
  • Other special task assigned.
Substitute Staff 1.Ms. Meng-Yu Chen, 2.Ms. Wen-Yi Shih
Ms. Tsai, Pei Shan, Affairs Assistant
Tel +886-4-22840602
E-mail shan66330@nchu.edu.tw
Duties
  • Register the overall official documents for review of the president.
  • Assist the office staff with preparing the meetings and activities.
  • Other special task assigned.
Substitute Staff 1.Mr. Chih-Hsueh Cheng, 2.Ms. Meng-Yu Chen

Media Relations Center

Media Relations Center is responsible for media relations, News of National Chung Hsing University, NCHU brochures in Chinese and English, and filming video of introducing to NCHU.

Prof.  Chien-Hung Tung, Director, Media Relations Center
Tel +886-4-22840126
E-mail ct176@nchu.edu.tw
Duties
  • Supervise Media Relations Division
Substitute Staff 1.Ms. Ya-Ling Chang, 2.Ms. Chia-I Lin
Ms. Chia-I Lin, Specialist Clerk
Tel +886-4-22840126
E-mail linci88@nchu.edu.tw
Duties
  • Edit NCHU weekly.
  • Coordinate the media contacts.
  • Help collect the news about NCHU from all media.
  • Organize campus reporters team and write news release for the university.
  • Assist for organizing the conference of University Consultants Committee.
  • Assist the affairs for inspection from the Ministry of Education, the Legislative Yuan, the Control Yuan, etc.
Substitute Staff 1.Ms. Ya-Ling Chang, 2.Ms. Chia-Wei Chang
Ms. Ya-Ling Chang, Senior Clerk
Tel +886-4-22840129
E-mail ayselchang@nchu.edu.tw
Duties
  • Produce NCHU video film.
  • Handling the editing of the NCHU Newsletter(English).
  • Manage and maintain the website for the Secretariat Office.
  • Collect the news about NCHU from all media.
  • Operation and maintenance of NCHU facebook fan page.
  • Assist the affairs for inspection from the Ministry of Education, the Legislative Yuan, the Control Yuan, etc.
  • Assistance of university social responsibility (USR)  affairs.
Substitute Staff 1.Ms. Chia-I Lin, 2.Ms. Chia-Wei Chang
Ms. Chia-Wei Chang, Administrative Officer
Tel +886-4-22840127
E-mail chiawei@nchu.edu.tw
Duties
  • Edit NCHU brochures and Pamphlets in Chinese and English.
  • Organize the celebration program for the University Anniversary.
  • Handling the editing of the NCHU Newsletter(Chinese).
  • Assist for inviting the distinguished guest to attend the athletic competition, commencement ceremony, Spring Sting Festival, etc.
  • Arrange meetings of University History Editing Committee.
  • Assist with the affairs of self evaluation for the administrative units.
  • Collect news of NCHU and higher education.
Substitute Staff 1.Ms. Chia-I Lin, 2.Ms. Ya-Ling Chang
Ms. Chia-Chun Lee, Administrative Clerk
Tel +886-4-22840125
E-mail annalee@nchu.edu.tw
Duties
  • Assistance of university social responsibility (USR)  affairs.
Substitute Staff 1.Ms. Ya-Ling Chang, 2.Ms. Chia-Wei Chang
Mr. Ying-Wei Gao, Project Assistant
Tel +886-4-22840128
E-mail project0128@nchu.edu.tw
Duties
  • Social video marketing of highlights of Higher Education Sprout Project.
  • Operation and maintenance of NCHU facebook fan page.
  • Operation and maintenance of NCHU Instagram.
  • Operation and maintenance of NCHU YouTube channel.
Substitute Staff 1.Ms. Chia-I Lin, 2.Ms. Ya-Ling Chang
Ms. Ying-Chiao Huang, Project Assistant
Tel +886-4-22840125
E-mail fijeniahuang@dragon.nchu.edu.tw
Duties
  • Assistance of university social responsibility (USR)  affairs.
  • Arrange “USR and local regeneration work group”
  • Other special task assigned.
Substitute Staff 1.Ms. Chia-Chun Lee, 2.Ms. Ya-Ling Chang

Documents and Files Division

Documents and Files Division is responsible for processing and categorizing all the incoming and outgoing documents for the whole university.

Mr. Cheng-Hsiu Leu, Division Chief, Documents and Files Division
Telephone +886-4-22840535
E-mail jsleu@nchu.edu.tw
Duties
  • Supervise Documents and Files Division.
  • Process the confidential documents.
  • Process the reprorts for Administrative Affairs Meetings and University Affairs Meetings.
Substitute Staff 1.Ms. Wen-Shiew Zheng, 2.Mr. Yao-Pao Chen
Ms. Wen-Shiew Zheng, Officer
Telephone +886-4-22840616
E-mail j4138@nchu.edu.tw
Duties Mail Room (Outbound)、Archivist

  • Process the outgoing documents and E-documents for entire university.
  • Check、Cataloging、Filing、Disposition of Archives.
Substitute Staff :1.Ms. Yu-Ting Yang, 2.Ms. Li-Fang Zeng
Mr. Yao-Pao Chen, Officer
Telephone +886-4-22840257
E-mail chen0220@nchu.edu.tw
Duties Mail Room (Inbound)、Archivist、Receipt of bid

  • Process the incoming documents and E-documents for entire university.
  • Confidential file management.
  • The transactional procurement and petty cash custody matters.
  • Manage the properties of the division.
  • Disposition of Archives.
Substitute Staff 1.Ms. Ming-Chun Hsiao, 2.Ms. Chiu-Ping Hsiao
Ms. Li-Fang Zeng, Administrative Officer
Telephone +886-4-22840259
E-mail sany0702@nchu.edu.tw
Duties Mail Room (Outbound)、Archivist

  • Process the outgoing documents and E-documents for entire university.
  • Acounting evidence destruction and Records Storage management.
  • Organize the training activities for NCHU staff to write official documents and archives administration.
  • Check、Cataloging、Filing、Disposition of Archives.
Substitute Staff 1.Ms. Wen-Shiew Zheng, 2.Ms. Yu-Ting Yang
Ms. Wen-Hsuan Chen, Administrative Officer
Telephone +886-4-22840259
E-mail sophia@nchu.edu.tw
Duties Archivist

  • Archives management.
  • Manager of annual plan of the archives management.
  • Revise the comprehensive records schedules.
  • Archives Appraisal.
  • Destruction or Transfer  of Archives.
Substitute Staff 1.Ms. Chiu-Ping Hsiao, 2.Ms. Li-Fang Zeng
Ms. Chiu-Ping Hsiao, Administrative Coordinator
Telephone +886-4-22840566
E-mail cphsiao1012@nchu.edu.tw
Duties System Maintenance、Archive

  • Maintain the E-Document Management System.
  • The E- document management system consulting services.
  • Remind NCHU staff of completing the process of official documents.
  • Evaluate the efficiency for NCHU staff to deal with the official documents.
  • WebSite Manager.
  • Network management.
  • Consulting services.
Substitute Staff 1.Ms. Wen-Hsuan Chen, 2.Ms. Wen-Shiew Zheng
Ms. Yu-Ting Yang, Administrative Coordinator
Telephone +886-4-22840256
E-mail yuting717@nchu.edu.tw
Duties Mail Room (Outbound)、Archivist

  • Process the outgoing documents and E-documents for entire university.
  • Check、Cataloging、Filing、Disposition of Archives.
Substitute Staff 1.Ms. Li-Fang Zeng, 2.Ms. Wen-Shiew Zheng
Ms. Ming-Chun Hsiao, Associate Clerk
Telephone +886-4-22840257
E-mail alita0924@nchu.edu.tw
Duties Postal Matter、Mail Room (Inbound)

  • Process the incoming documents and E-documents for entire university.
  • Scan the official documents in paper type.
  • Process the official mails.
Substitute Staff 1.Mr. Yao-Pao Chen, 2.Ms. Chiu-Ping Hsiao
Ms. Chin-Ying Shih, Maintenance Worker
Telephone +886-4-22840566
E-mail shykeiyi@nchu.edu.tw
Duties
  • Assist in isposition of Archives.
  • Document delivery, organization, scanning.
  • Process the mails in English.
Substitute Staff 1.Ms. Ming-Chun Hsiao, 2.Mr. Yao-Pao Chen
Ms. Li-Jung Lu, Maintenance Worker
Telephone +886-4-22840258
E-mail li-jung@nchu.edu.tw
Duties
  • Process the incoming mails.
  • Process the registered mails.
Substitute Staff 1.Mr. Hong-Dar Huang, 2.Ms. Chin-Ying Shih
Mr. Hong-Dar Huang, Maintenance Worker
Telephone +886-4-22840258
E-mail hhonda77@yahoo.com
Duties
  • Process the incoming mails.
  • Deliver the mails to the Administration Builing
Substitute Staff 1.Ms. Li-Jung Lu, 2.Ms.Chin-Ying Shih