Introduction

Alumni Center  Administrative Affairs Division
Media Relations Division  Documents and Files Division

The Secretariat Office is established with aims to coordinate the university units in implementing university affairs and enhance the profile of NCHU.
Under the Secretariat Office, there are four divisions, namely Alumni Center, Administrative Affairs Division, Media Relations Division, and Documents and Files Division.

Prof. Chin-Shien Lin, Secretary General
Tel +886-4-22840202
E-mail csvincentlin@dragon.nchu.edu.tw
Personal Website http://ba.nchu.edu.tw/front/members1/Faculty1/full_time_teacher/member.php?ID=bmNodV9pYiZmdWxsX3RpbWVfdGVhY2hlcg==&PID=6
Duties
  • Supervise the Secretariat Office.
  • Assist the President with the university affairs.
Substitute Staff 1.Ms. Mei-Hsiang Hsiao, 2.Mr. Yu-Chen Hsiao
Ms. Mei-Hsiang Hsiao, Senior Secretary
Tel +886-4-22840203
E-mail mhhsiao@nchu.edu.tw
Duties
  • Assist the Secretary General in supervising the Secretariat Office.
  • Initially review the official documents of the university.
  • Review the procurement requests and bids records between NT$300, 000 and NT$1,000,000.
  • Process recruitment, rewards, and punishments for the staff of the office.
  • Review the related information of Administrative Meetings, University Affairs Meetings, NCHU news, NCHU Weekly, etc.
Substitute Staff 1.Mr. Yu-Chen Hsiao, 2.Ms. Yueh-Shia Lee
Ms. Hsiang-Huei Chen, Administrative Clerk
Tel +886-4-22840603 ext.3
E-mail irischen@nchu.edu.tw
Duties
  • Arrange the Conference for Advisory Committee .
  • Arrange the meeting affairs for University Fund Management Committee.
  • Other special task assigned.
Substitute Staff 1.Ms. Yen-Lin Chen, 2.Ms. Meng-Yu Chen
Ms. Yen-Lin Chen, Auditor
Tel +886-4-22840603  ext.6
E-mail yanling1017@nchu.edu.tw
Duties
  • draw up an annual audit plan, based on the results of a risk assessment, and prepare an annual audit report, and provide the report to the university affairs board.
  • Post auditing of personnel matters, financial affairs, operations, and related-party transactions, and matters affecting the transaction cycle of the university endowment fund.
  • Examination and assessment of the efficiency of the use of the university endowment fund and of the benefit of each of the various expenses.
  • Post auditing of cash movements, and handling of bad debts.
  • Other case-specific auditing matters.
  • Other special task assigned.
Substitute Staff 1.Ms. Hsiang-Huei Chen, 2.Ms. Wen-Yi Shih
Mr. Chien-Han Chen, Associate Specialist
Tel +886-4-22840602
E-mail psaa86@nchu.edu.tw
Duties
  • Chauffeur service.
  • maintenance of official vehicles.
  • Assist in the administrative affairs of the secretariat office.
  • Other special task assigned.

Alumni Center

The NCHU Alumni Center provides a wide array of services, serving as a bridge between alumni and their alma mater. We hosting alumni reunion event and home coming to strengthen the interactions between alumni and the university. Also publishing the Alumni Centert E-newsletters to provide the information of the latest alma mater let them know more about the recent developments of NCHU. Facilitate communications between alumni and NCHU is all we care about.

 

Mr. Heng-Ming Hsu, Chief, Alumni Center
Tel +886-4-22840249
E-mail hmhsu@nchu.edu.tw
Duties
  • Comprehensive management of the center business
Substitute Staff 1.Ms. Chin-Wei Wu, 2.Ms. Yi-Ming Chen
Ms. Yi-Ming Chen, Administrative Officer
Tel +886-4-22840249 ext.15
E-mail jjmcz8@nchu.edu.tw
Duties
  • To undertake the donation business.
  • Manage and maintain NCHU alumni database.
  • Issue alumni cards and other related services.
  • Manage and maintain NCHU alumni Center website.
Substitute Staff 1.Ms. Chin-Wei Wu, 2.Yin-Tzu Chu
Ms. Chin-Wei Wu, Administrative Officer
Tel +886-4-22840249 ext.16
E-mail kaywu@dragon.nchu.edu.tw
Duties
  • Promote the establishment of alumni associations in Taiwan and abroad.
  • Make services for alumni to apply for accommodations and conferences.
  • Assist alumni in academic research and cooperative education with their alma mater.
  • Host alumni home coming and alumni reunion event.
  • Business of distinguished alumni election and commendation.
  • NCHU Alumni and distinguished alumni publication and delivery.
  • Establish the directory of alumni and publishing the Alumni Contact E-newsletters regularly.
  • Arrange long-distance lectures for distinguished alumni.
Substitute Staff 1.Ms. Yi-Ming Chen, 2.Yin-Tzu Chu

Administrative Affairs Division

Administrative Affairs Division is responsible for the affairs of organizing the
university affair meetings, administrative meetings, and meetings of several
committees.  The division is also responsible for official document reviews and various administrative tasks.

Mr. Yu-Chen Hsiao, Chief, Administrative Affairs Division
Tel +886-4-22840605
E-mail youzhen@nchu.edu.tw
Duties
  • Initially review the official documents of the university.
  • Supervise Administrative Affairs Division.
  • Other special task assigned.
Substitute Staff 1.Ms. Wen-Yi Shih, 2.Mr. Yao-Pao Chen
Ms. Wen-Yi Shih, Senior Clerk
Tel +886-4-22840603 ext.2
E-mail wenyi451@nchu.edu.tw
Duties
  • Review the procurement requests and bids records below NT$300, 000, expense reports, business trip requests and expense reimbursements, account reports, financial reports, application of certificate and forms with official stamps.
  • Arrange the University Affair Meetings.
  • Arrange meetings of Expense Audit Committee.
  • Organize Administration Satisfaction Survey.
  • Other special task assigned.
Substitute Staff 1.Mr. Yu-Chen Hsiao, 2.Mr. Yao-Pao Chen
Mr. Yao-Pao Chen, Clerk
Tel +886-4-22840603 ext.4
E-mail chen0220@nchu.edu.tw
Duties
  • Arrange Administrative Affairs Meetings.
  • Manage the office property.
  • Issue the verification of employment in English for the staff of university.
  • Other special task assigned.
Substitute Staff 1.Mr. Chih-Hsueh Cheng, 2.Ms. Meng-Yu Chen
Ms. Meng-Yu Chen, Administrative Officer
Tel +886-4-22840604
E-mail moon@nchu.edu.tw
Duties
  • Arrange the University Affair Meetings.
  • Arrange Meetings of Legal Affairs Committee.
  • Establish empowerment mechanism of university operation.
  • Arrange for the university to sign a contract with the law advisor.
  • Other special task assigned.
Substitute Staff 1.Ms. Wen-Yi Shih, 2.Mr. Yao-Pao Chen
Mr. Chih-Hsueh Cheng, Administrative Clerk
Tel +886-4-22840603 ext.5
E-mail cch602@nchu.edu.tw
Duties
  • The imprint of the Official Seal
  • Other special task assigned.
Substitute Staff 1.Mr. Yao-Pao Chen, 2.Ms. Meng-Yu Chen
Ms. Yin-Tzu Chu, Project Assistant
Tel +886-4-22840249 ext.12
E-mail cchu20156@nchu.edu.tw
Duties
  • Arrange “National University System of Taiwan” Affairs
  • Other special task assigned.
Substitute Staff 1.Mr. Yu-Chen Hsiao, 2.Ms. Wen-Yi Shih
Ms. Ming-Hui Shih, Maintenance Worker
Tel +886-4-22840602
E-mail ming@nchu.edu.tw
Duties
  • Register the overall official documents for review of the president.
  • Assist the office staff with preparing the meetings and activities.
  • Other special task assigned.
Substitute Staff 1.Mr. Chih-Hsueh Cheng, 2.Ms. Meng-Yu Chen

Media Relations Division

Media Relations Division is responsible for media relations, News of National Chung Hsing University, NCHU brochures in Chinese and English, and filming video of introducing to NCHU.

Prof.  Shun-Yo Liao, Chief, Media Relations Division
Tel +886-4-22840128
E-mail shunyo@nchu.edu.tw
Duties
  • Supervise Media Relations Division
Substitute Staff 1.Ms. Ya-Ling Chang, 2.Ms. Chia-I Lin
Ms. Chia-I Lin, Specialist Clerk
Tel +886-4-22840126
E-mail linci88@nchu.edu.tw
Duties
  • Edit NCHU weekly.
  • Coordinate the media contacts.
  • Help collect the news about NCHU from all media.
  • Organize campus reporters team and write news release for the university.
  • Assist for organizing the conference of University Consultants Committee.
  • Assist the affairs for inspection from the Ministry of Education, the Legislative Yuan, the Control Yuan, etc.
Substitute Staff 1.Ms. Ya-Ling Chang, 2.Ms. Chia-Wei Chang
Ms. Ya-Ling Chang, Senior Clerk
Tel +886-4-22840129
E-mail ayselchang@nchu.edu.tw
Duties
  • Produce NCHU video film.
  • Handling the editing of the NCHU Newsletter.
  • Manage and maintain the website for the Secretariat Office.
  • Collect the news about NCHU from all media.
  • Operation and maintenance of NCHU facebook fan page.
  • Assist the affairs for inspection from the Ministry of Education, the Legislative Yuan, the Control Yuan, etc.
  • Assistance of university social responsibility (USR)  affairs.
Substitute Staff 1.Ms. Chia-I Lin, 2.Ms. Chia-Wei Chang
Ms. Chia-Wei Chang, Administrative Officer
Tel +886-4-22840127
E-mail chiawei@nchu.edu.tw
Duties
  • Edit NCHU brochures and Pamphlets in Chinese and English.
  • Organize the celebration program for the University Anniversary.
  • Assist for inviting the distinguished guest to attend the athletic competition, commencement ceremony, new-year party, etc.
  • Arrange meetings of University History Editing Committee.
  • Assist with the affairs of self evaluation for the administrative units.
  • Collect news of NCHU and higher education.
Substitute Staff 1.Ms. Chia-I Lin, 2.Ms. Ya-Ling Chang
Ms. Chia-Chun Lee, Project Assistant
Tel +886-4-22840125
E-mail annalee@nchu.edu.tw
Duties
  • Assistance of university social responsibility (USR)  affairs.
Substitute Staff 1.Ms. Ya-Ling Chang, 2.Ms. Chia-Wei Chang

Documents and Files Division

Documents and Files Division is responsible for processing and categorizing all the incoming and outgoing documents for the whole university.

Ms. Yueh-Shia Lee, Director, Documents and Files Division
Telephone +886-4-22840203
E-mail yslee@nchu.edu.tw
Duties
  • Supervise Documents and Files Division
  • Process the confidential documents
  • Process the reprorts for Administrative Affairs Meetings and University Affairs Meetings
Substitute Staff 1.Mr. Yu-Chen Hsiao, 2.Ms. Yueh-Shia Lee
Ms. Wen-Shiew Zheng
Telephone +886-4-22840616
E-mail j4138@nchu.edu.tw
Duties Mail Room (Outbound)、Archivist

  • Process the outgoing documents and E-documents for entire university
  • Check、Cataloging、Filing、Disposition of Archives
  • Registration the learning hours of public service employees
  • The E- document management system consulting services
Substitute Staff Outbound:1.Ms. Yu-Ting Yang, 2.Ms. Wen-Hsuan Chen
Archive:1.Ms. Chen-Ru Lin, 2.Ms. Wen-Hsuan Chen
Ms. Chen-Ru Lin
Telephone +886-4-22840259
E-mail ru0201@nchu.edu.tw
Duties Archivist

  • Remind NCHU staff of completing the process of official documents
  • Evaluate the efficiency for NCHU staff to deal with the official documents
  • Organize the training activities for NCHU staff to write official documents and E-Document Management System
  • Destruction, transfer, and Archive Conservation (Manage the historical documents)
  • Scan and bind the permanent documents
  • Check、Cataloging、Filing、Disposition of Archives
  • The E- document management system consulting services
Substitute Staff 1.Ms. Wen-Hsuan Chen, 2.Ms. Wen-Shiew Zheng
Ms. Pei-Ling Tsai
Telephone +886-4-22840257
E-mail whvitaat@nchu.edu.tw
Duties Mail Room (Inbound)、Archivist、Receipt of bid

  • Process the incoming documents and E-documents for entire university
  • Register the documents of the division
  • The transactional procurement and petty cash custody matters
  • Manage the properties of the division
  • Filling in a form and submiting the application forms of reporting
  • Announce the information about the division
  • The E- document management system consulting services
Substitute Staff 1.Ms. Ming-Chun Hsiao, 2.Ms. Chiu-Ping Hsiao
Ms. Wen-Hsuan Chen
Telephone +886-4-22840259
E-mail sophia@nchu.edu.tw
Duties Archivist

  • Archives management
  • Check、Cataloging、Filing、Disposition of Archives
  • Manager of annual plan of the archives management
  • Revise the comprehensive records schedules
  • Archives Appraisal
  • Destruction or Transfer  of Archives
  • The E- document management system consulting services
Substitute Staff 1.Ms. Chen-Ru Lin, 2.Wen-Shiew Zheng
Ms. Chiu-Ping Hsiao
Telephone +886-4-22840566
E-mail ddf@nchu.edu.tw
Duties Archive

  • Maintain the E-Document Management System
  • The E- document management system consulting services
  • WebSite Manager
  • Network management
  • Consulting services
Substitute Staff 1.Ms. Wen-Hsuan Chen, 2.Ms. Chen-Ru Lin
Ms. Yu-Ting Yang
Telephone +886-4-22840256
E-mail yuting717@nchu.edu.tw
Duties >Mail Room (Outbound)

  • Process the outgoing documents and E-documents for entire university
  • The E- document management system consulting services
Substitute Staff 1.Ms. Wen-Shiew Zheng, 2.Ms. Wen-Hsuan Chen
Ms. Ming-Chun Hsiao
Telephone +886-4-22840257
E-mail alita0924@nchu.edu.tw
Duties >Postal Matter、Mail Room (Inbound)

  • Process the incoming documents and E-documents for entire university
  • Scan the official documents in paper type
  • Send the mails and documents to the Post Office
  • The E- document management system consulting services
Substitute Staff 1.Ms. Pei-Ling, Tsai, 2.Ms. Chiu-Ping Hsiao
Ms. Li-Zung Lu
Telephone +886-4-22840258
E-mail li-jung@nchu.edu.tw
Duties
  • Process the incoming mails
  • Process the registered mails
Substitute Staff 1.Mr. Hong-Dar Huang, 2.Ms. Chin-Ying Shih
Mr. Hong-Dar Huang
Telephone +886-4-22840258
E-mail hhonda77@yahoo.com
Duties
  • Process the incoming mails
  • Deliver the mails to the Administration Builing
Substitute Staff 1.Ms. Chin-Ying Shih, 2.Ms. Li-Zung Lu
Ms. Chin-Ying Shih
Telephone +886-4-22840258
E-mail shykeiyi@nchu.edu.tw
Duties
  • Process the incoming mails
  • Process the mails in English
Substitute Staff 1.Ms. Li-Zung Lu, 2.Mr. Hong-Dar Huang