Administrative Affairs Division
Media Relations Center Documents and Files Division
The Secretariat Office is established with aims to coordinate the university units in implementing university affairs and enhance the profile of NCHU.
Under the Secretariat Office, there are three divisions, namely Administrative Affairs Division, Media Relations Division, and Documents and Files Division.
Ms. Mei-Hsiang Hsiao, Senior Secretary |
Tel |
+886-4-22840203 |
E-mail |
mhhsiao@nchu.edu.tw |
Duties |
- Assist the Secretary General in supervising the Secretariat Office.
- Initially review the official documents of the university.
- Review the procurement requests and bids records between NT$300, 000 and NT$1,000,000.
- Process recruitment, rewards, and punishments for the staff of the office.
- Review the related information of Administrative Meetings, University Affairs Meetings, NCHU news, NCHU Weekly, etc.
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Substitute Staff |
1.Ms. Yueh-Shia Lee, 2.Mr. Yu-Chen Hsiao |
Ms. Hsiang-Huei Chen, Administrative Officer |
Tel |
+886-4-22840204 |
E-mail |
irischen@nchu.edu.tw |
Duties |
- Arrange the Conference for Advisory Committee .
- Arrange the meeting affairs for University Fund Management Committee.
- Other special task assigned.
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Substitute Staff |
1.Ms. Yen-Lin Chen, 2.Ms. Meng-Yu Chen |
Ms. Yen-Lin Chen, Auditor |
Tel |
+886-4-22840204 |
E-mail |
yanling1017@nchu.edu.tw |
Duties |
- draw up an annual audit plan, based on the results of a risk assessment, and prepare an annual audit report, and provide the report to the university affairs board.
- Post auditing of personnel matters, financial affairs, operations, and related-party transactions, and matters affecting the transaction cycle of the university endowment fund.
- Examination and assessment of the efficiency of the use of the university endowment fund and of the benefit of each of the various expenses.
- Post auditing of cash movements, and handling of bad debts.
- Other case-specific auditing matters.
- Other special task assigned.
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Substitute Staff |
1.Ms. Hsiang-Huei Chen, 2.Ms. Wen-Yi Shih |
Mr. Ying-Chieh Kao , Associate Specialist |
Tel |
+886-4-22840603 |
E-mail |
kosoil7219@nchu.edu.tw |
Duties |
- Chauffeur service.
- maintenance of official vehicles.
- Assist in the administrative affairs of the secretariat office.
- Other special task assigned.
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Ms. Yan-Yu Lai , Project Assistant |
Tel |
+886-4-22840603 |
E-mail |
laiyanyu@dragon.nchu.edu.tw |
Duties |
- Responsible for assisting in promoting and implementing the school’s River USR (University Social Responsibility) program and local revitalization project.
- Responsible for project planning, execution, and tracking/monitoring.
- Responsible for planning and organizing various meetings and executing affairs related to the project.
- Handling ad hoc tasks assigned by the project principal investigator.
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Administrative Affairs Division
Administrative Affairs Division is responsible for the affairs of organizing the
university affair meetings, administrative meetings, and meetings of several
committees. The division is also responsible for official document reviews and various administrative tasks.
Ms. Yueh-Shia Lee, Chief, Administrative Affairs Division |
Tel |
+886-4-22840605 |
E-mail |
yslee@nchu.edu.tw |
Duties |
- Initially review the official documents of the university.
- Supervise Administrative Affairs Division.
- Other special task assigned.
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Substitute Staff |
1.Ms. Wen-Yi Shih, 2.Ms. Yan-Jiun Liu |
Ms. Wen-Yi Shih, Senior Clerk |
Tel |
+886-4-22840604 |
E-mail |
wenyi451@nchu.edu.tw |
Duties |
- Review the procurement requests and bids records below NT$300, 000, expense reports, business trip requests and expense reimbursements, account reports, financial reports, application of certificate and forms with official stamps.
- Arrange the University Affair Meetings.
- Arrange meetings of Expense Audit Committee.
- Organize Administration Satisfaction Survey.
- Other special task assigned.
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Substitute Staff |
1.Ms. Meng-Yu Chen, 2.Ms. Yan-Jiun Liu |
Ms. Yan-Jiun Liu, Administrative Officer |
Tel |
+886-4-22840588 |
E-mail |
ingaliu@nchu.edu.tw |
Duties |
- Arrange Administrative Affairs Meetings.
- Manage the office property.
- Other special task assigned.
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Substitute Staff |
1.Mr. Chih-Hsueh Cheng, 2.Ms. Wen-Yi Shih |
Ms. Meng-Yu Chen, Administrative Officer |
Tel |
+886-4-22840604 |
E-mail |
moon@nchu.edu.tw |
Duties |
- Arrange the University Affair Meetings.
- Arrange Meetings of Legal Affairs Committee.
- Establish empowerment mechanism of university operation.
- Arrange for the university to sign a contract with the law advisor.
- Other special task assigned.
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Substitute Staff |
1.Ms. Wen-Yi Shih, 2.Ms. Yan-Jiun Liu |
Mr. Chih-Hsueh Cheng, Administrative Clerk |
Tel |
+886-4-22840603 |
E-mail |
cch602@nchu.edu.tw |
Duties |
- The imprint of the Official Seal
- Other special task assigned.
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Substitute Staff |
1.Mr. Yao-Pao Chen, 2.Ms. Meng-Yu Chen |
Ms. Yin-Tzu Chu, Project Assistant |
Tel |
+886-4-22840588 |
E-mail |
cchu20156@nchu.edu.tw |
Duties |
- Arrange “National University System of Taiwan” Affairs
- Other special task assigned.
|
Substitute Staff |
1.Ms. Meng-Yu Chen, 2.Ms. Wen-Yi Shih |
Ms. Tsai, Pei Shan, Affairs Assistant |
Tel |
+886-4-22840602 |
E-mail |
shan66330@nchu.edu.tw |
Duties |
- Register the overall official documents for review of the president.
- Assist the office staff with preparing the meetings and activities.
- Other special task assigned.
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Substitute Staff |
1.Mr. Chih-Hsueh Cheng, 2.Ms. Meng-Yu Chen |
Media Relations Center
Media Relations Center is responsible for media relations, News of National Chung Hsing University, NCHU brochures in Chinese and English, and filming video of introducing to NCHU.
|
Tel |
+886-4-22840126 |
E-mail |
|
Duties |
- Supervise Media Relations Division
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Substitute Staff |
1.Ms. Ya-Ling Chang, 2.Ms. Chia-I Lin |
Ms. Chia-I Lin, Specialist Clerk |
Tel |
+886-4-22840126 |
E-mail |
linci88@nchu.edu.tw |
Duties |
- Edit NCHU weekly.
- Coordinate the media contacts.
- Help collect the news about NCHU from all media.
- Organize campus reporters team and write news release for the university.
- Assist for organizing the conference of University Consultants Committee.
- Assist the affairs for inspection from the Ministry of Education, the Legislative Yuan, the Control Yuan, etc.
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Substitute Staff |
1.Ms. Ya-Ling Chang, 2.Ms. Chia-Wei Chang |
Ms. Ya-Ling Chang, Senior Clerk |
Tel |
+886-4-22840129 |
E-mail |
ayselchang@nchu.edu.tw |
Duties |
- Produce NCHU video film.
- Handling the editing of the NCHU Newsletter(English).
- Manage and maintain the website for the Secretariat Office.
- Collect the news about NCHU from all media.
- Operation and maintenance of NCHU facebook fan page.
- Assist the affairs for inspection from the Ministry of Education, the Legislative Yuan, the Control Yuan, etc.
- Assistance of university social responsibility (USR) affairs.
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Substitute Staff |
1.Ms. Chia-I Lin, 2.Ms. Chia-Wei Chang |
Ms. Chia-Wei Chang, Administrative Officer |
Tel |
+886-4-22840127 |
E-mail |
chiawei@nchu.edu.tw |
Duties |
- Edit NCHU brochures and Pamphlets in Chinese and English.
- Organize the celebration program for the University Anniversary.
- Handling the editing of the NCHU Newsletter(Chinese).
- Assist for inviting the distinguished guest to attend the athletic competition, commencement ceremony, Spring Sting Festival, etc.
- Arrange meetings of University History Editing Committee.
- Assist with the affairs of self evaluation for the administrative units.
- Collect news of NCHU and higher education.
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Substitute Staff |
1.Ms. Chia-I Lin, 2.Ms. Ya-Ling Chang |
Ms. Chia-Chun Lee, Administrative Clerk |
Tel |
+886-4-22840125 |
E-mail |
annalee@nchu.edu.tw |
Duties |
- Assistance of university social responsibility (USR) affairs.
|
Substitute Staff |
1.Ms. Ya-Ling Chang, 2.Ms. Chia-Wei Chang |
Ms. Ting-Yu Chen, Project Assistant |
Tel |
+886-4-22840128 |
E-mail |
|
Duties |
- Social video marketing of highlights of Higher Education Sprout Project.
- Operation and maintenance of NCHU facebook fan page.
- Operation and maintenance of NCHU Instagram.
- Operation and maintenance of NCHU YouTube channel.
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Substitute Staff |
1.Ms. Chia-I Lin, 2.Ms. Ya-Ling Chang |
Ms. Ying-Chiao Huang, Project Assistant |
Tel |
+886-4-22840125 |
E-mail |
fijeniahuang@dragon.nchu.edu.tw |
Duties |
- Assistance of university social responsibility (USR) affairs.
- Arrange “USR and local regeneration work group”
- Other special task assigned.
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Substitute Staff |
1.Ms. Chia-Chun Lee, 2.Ms. Ya-Ling Chang |
Documents and Files Division
Documents and Files Division is responsible for processing and categorizing all the incoming and outgoing documents for the whole university.
Mr. Cheng-Hsiu Leu, Division Chief, Documents and Files Division |
Telephone |
+886-4-22840535 |
E-mail |
jsleu@nchu.edu.tw |
Duties |
- Supervise Documents and Files Division.
- Process the confidential documents.
- Process the reprorts for Administrative Affairs Meetings and University Affairs Meetings.
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Substitute Staff |
1.Ms. Wen-Shiew Zheng, 2.Mr. Yao-Pao Chen |
Ms. Wen-Shiew Zheng, Officer |
Telephone |
+886-4-22840616 |
E-mail |
j4138@nchu.edu.tw |
Duties |
Mail Room (Outbound)、Archivist
- Process the outgoing documents and E-documents for entire university.
- Check、Cataloging、Filing、Disposition of Archives.
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Substitute Staff |
:1.Ms. Yu-Ting Yang, 2.Ms. Li-Fang Zeng |
Mr. Yao-Pao Chen, Officer |
Telephone |
+886-4-22840257 |
E-mail |
chen0220@nchu.edu.tw |
Duties |
Mail Room (Inbound)、Archivist、Receipt of bid
- Process the incoming documents and E-documents for entire university.
- Confidential file management.
- The transactional procurement and petty cash custody matters.
- Manage the properties of the division.
- Disposition of Archives.
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Substitute Staff |
1.Ms. Ming-Chun Hsiao, 2.Ms. Chiu-Ping Hsiao |
Ms. Li-Fang Zeng, Administrative Officer |
Telephone |
+886-4-22840259 |
E-mail |
sany0702@nchu.edu.tw |
Duties |
Mail Room (Outbound)、Archivist
- Process the outgoing documents and E-documents for entire university.
- Acounting evidence destruction and Records Storage management.
- Organize the training activities for NCHU staff to write official documents and archives administration.
- Check、Cataloging、Filing、Disposition of Archives.
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Substitute Staff |
1.Ms. Wen-Shiew Zheng, 2.Ms. Yu-Ting Yang |
Ms. Wen-Hsuan Chen, Administrative Officer |
Telephone |
+886-4-22840259 |
E-mail |
sophia@nchu.edu.tw |
Duties |
Archivist
- Archives management.
- Manager of annual plan of the archives management.
- Revise the comprehensive records schedules.
- Archives Appraisal.
- Destruction or Transfer of Archives.
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Substitute Staff |
1.Ms. Chiu-Ping Hsiao, 2.Ms. Li-Fang Zeng |
Ms. Chiu-Ping Hsiao, Administrative Coordinator |
Telephone |
+886-4-22840566 |
E-mail |
cphsiao1012@nchu.edu.tw |
Duties |
System Maintenance、Archive
- Maintain the E-Document Management System.
- The E- document management system consulting services.
- Remind NCHU staff of completing the process of official documents.
- Evaluate the efficiency for NCHU staff to deal with the official documents.
- WebSite Manager.
- Network management.
- Consulting services.
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Substitute Staff |
1.Ms. Wen-Hsuan Chen, 2.Ms. Wen-Shiew Zheng |
Ms. Yu-Ting Yang, Administrative Coordinator |
Telephone |
+886-4-22840256 |
E-mail |
yuting717@nchu.edu.tw |
Duties |
Mail Room (Outbound)、Archivist
- Process the outgoing documents and E-documents for entire university.
- Check、Cataloging、Filing、Disposition of Archives.
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Substitute Staff |
1.Ms. Li-Fang Zeng, 2.Ms. Wen-Shiew Zheng |
Ms. Ming-Chun Hsiao, Associate Clerk |
Telephone |
+886-4-22840257 |
E-mail |
alita0924@nchu.edu.tw |
Duties |
Postal Matter、Mail Room (Inbound)
- Process the incoming documents and E-documents for entire university.
- Scan the official documents in paper type.
- Process the official mails.
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Substitute Staff |
1.Mr. Yao-Pao Chen, 2.Ms. Chiu-Ping Hsiao |
Ms. Chin-Ying Shih, Maintenance Worker |
Telephone |
+886-4-22840566 |
E-mail |
shykeiyi@nchu.edu.tw |
Duties |
- Assist in isposition of Archives.
- Document delivery, organization, scanning.
- Process the mails in English.
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Substitute Staff |
1.Ms. Ming-Chun Hsiao, 2.Mr. Yao-Pao Chen |
Ms. Li-Jung Lu, Maintenance Worker |
Telephone |
+886-4-22840258 |
E-mail |
li-jung@nchu.edu.tw |
Duties |
- Process the incoming mails.
- Process the registered mails.
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Substitute Staff |
1.Mr. Hong-Dar Huang, 2.Ms. Chin-Ying Shih |
Mr. Hong-Dar Huang, Maintenance Worker |
Telephone |
+886-4-22840258 |
E-mail |
hhonda77@yahoo.com |
Duties |
- Process the incoming mails.
- Deliver the mails to the Administration Builing
|
Substitute Staff |
1.Ms. Li-Jung Lu, 2.Ms.Chin-Ying Shih |