Introduction

Alumni Center  Administrative Affairs Division
Media Relations Division  Documents and Files Division

The Secretariat Office is established with aims to coordinate the university units in implementing university affairs and enhance the profile of NCHU.
Under the Secretariat Office, there are four divisions, namely Alumni Center, Administrative Affairs Division, Media Relations Division, and Documents and Files Division.

Prof. Chang-Yen Lee, Secretary General
Tel	+886-4-22840202
E-mail	changyen@nchu.edu.tw
Personal Website	http://www.ginppa.nchu.edu.tw/page/research_paper/show.aspx?num=22
Duties	Supervise the Secretariat Office. Assist the President with the university affairs.
Substitute Staff	1.Ms. Mei-Hsiang Hsiao, 2.Ms. Yueh-Shia Lee

Ms. Mei-Hsiang Hsiao, Senior Secretary
Tel	+886-4-22840203
E-mail	mhhsiao@nchu.edu.tw
Duties	Assist the Secretary General in supervising the Secretariat Office. Initially review the official documents of the university. Review the procurement requests and bids records between NT$300, 000 and NT$1,000,000. Process recruitment, rewards, and punishments for the staff of the office. Review the related information of Administrative Meetings, University Affairs Meetings, NCHU news, NCHU Weekly, etc.
Substitute Staff	1.Ms. Yueh-Shia Lee, 2.Mr. Yu-Chen Hsiao

Ms. Hsiang-Huei Chen, Administrative Officer
Tel	+886-4-22840204
E-mail	irischen@nchu.edu.tw
Duties	Arrange the Conference for Advisory Committee . Arrange the meeting affairs for University Fund Management Committee. Other special task assigned.
Substitute Staff	1.Ms. Yen-Lin Chen, 2.Ms. Meng-Yu Chen

Ms. Yen-Lin Chen, Auditor
Tel	+886-4-22840204
E-mail	yanling1017@nchu.edu.tw
Duties	draw up an annual audit plan, based on the results of a risk assessment, and prepare an annual audit report, and provide the report to the university affairs board. Post auditing of personnel matters, financial affairs, operations, and related-party transactions, and matters affecting the transaction cycle of the university endowment fund. Examination and assessment of the efficiency of the use of the university endowment fund and of the benefit of each of the various expenses. Post auditing of cash movements, and handling of bad debts. Other case-specific auditing matters. Other special task assigned.
Substitute Staff	1.Ms. Hsiang-Huei Chen, 2.Ms. Wen-Yi Shih

Mr. Chien-Han Chen, Associate Specialist
Tel	+886-4-22840603
E-mail	psaa86@nchu.edu.tw
Duties	Chauffeur service. maintenance of official vehicles. Assist in the administrative affairs of the secretariat office. Other special task assigned.

Alumni Center

The NCHU Alumni Center provides a wide array of services, serving as a bridge between alumni and their alma mater. We hosting alumni reunion event and home coming to strengthen the interactions between alumni and the university. Also publishing the Alumni Centert E-newsletters to provide the information of the latest alma mater let them know more about the recent developments of NCHU. Facilitate communications between alumni and NCHU is all we care about.

 

 

Mr. Yin-Tzer Shih, Chief, Alumni Center
Tel	+886-4-22840249
E-mail	yintzer_shih@nchu.edu.tw
Duties	Comprehensive management of the center business
Substitute Staff	1.Ms. Chen-Ru Lin, 2.Ms. Yi-Ming Chen

 

Ms. Yi-Ming Chen, Administrative Officer
Tel	+886-4-22840249 ext.15
E-mail	jjmcz8@nchu.edu.tw
Duties	To undertake the donation business. Manage and maintain NCHU alumni database. Issue alumni cards and other related services. Manage and maintain NCHU alumni Center website.
Substitute Staff	1.Ms. Chen-Ru Lin, 2. Ms. Sung-Yun Shan

 

Ms. Chen-Ru Lin, Administrative Officer
Tel	+886-4-22840249 ext.16
E-mail	ru0201@nchu.edu.tw
Duties	Host alumni home coming and alumni reunion event. Business of distinguished alumni election and commendation. NCHU Alumni and distinguished alumni publication and delivery. Arrange long-distance lectures for distinguished alumni.
Substitute Staff	1.Ms. Yi-Ming Chen, 2. Ms. Sung-Yun Shan

 

Ms. Sung-Yun Shan, Administrative Clerk
Tel	+886-4-22840249 ext.13
E-mail	sungyun1208@nchu.edu.tw
Duties	Promote the establishment of alumni associations in Taiwan and abroad. Make services for alumni to apply for accommodations and conferences. Assist alumni in academic research and cooperative education with their alma mater. Establish the directory of alumni and publishing the Alumni Contact E-newsletters regularly.
Substitute Staff	1.Ms. Yi-Ming Chen, 2. Chen-Ru Lin

Administrative Affairs Division

Administrative Affairs Division is responsible for the affairs of organizing the
university affair meetings, administrative meetings, and meetings of several
committees.  The division is also responsible for official document reviews and various administrative tasks.

Ms. Yueh-Shia Lee, Chief, Administrative Affairs Division
Tel	+886-4-22840605
E-mail	yslee@nchu.edu.tw
Duties	Initially review the official documents of the university. Supervise Administrative Affairs Division. Other special task assigned.
Substitute Staff	1.Ms. Wen-Yi Shih, 2.Mr. Yao-Pao Chen

Ms. Wen-Yi Shih, Senior Clerk
Tel	+886-4-22840604
E-mail	wenyi451@nchu.edu.tw
Duties	Review the procurement requests and bids records below NT$300, 000, expense reports, business trip requests and expense reimbursements, account reports, financial reports, application of certificate and forms with official stamps. Arrange the University Affair Meetings. Arrange meetings of Expense Audit Committee. Organize Administration Satisfaction Survey. Other special task assigned.
Substitute Staff	1.Ms. Meng-Yu Chen, 2.Mr. Yao-Pao Chen

Mr. Yao-Pao Chen, Clerk
Tel	+886-4-22840603
E-mail	chen0220@nchu.edu.tw
Duties	Arrange Administrative Affairs Meetings. Manage the office property. Other special task assigned.
Substitute Staff	1.Mr. Chih-Hsueh Cheng, 2.Ms. Wen-Yi Shih

Ms. Meng-Yu Chen, Administrative Officer
Tel	+886-4-22840604
E-mail	moon@nchu.edu.tw
Duties	Arrange the University Affair Meetings. Arrange Meetings of Legal Affairs Committee. Establish empowerment mechanism of university operation. Arrange for the university to sign a contract with the law advisor. Other special task assigned.
Substitute Staff	1.Ms. Wen-Yi Shih, 2.Mr. Yao-Pao Chen

Mr. Chih-Hsueh Cheng, Administrative Clerk
Tel	+886-4-22840603
E-mail	cch602@nchu.edu.tw
Duties	The imprint of the Official Seal Other special task assigned.
Substitute Staff	1.Mr. Yao-Pao Chen, 2.Ms. Meng-Yu Chen

Ms. Yin-Tzu Chu, Project Assistant
Tel	+886-4-22840588
E-mail	cchu20156@nchu.edu.tw
Duties	Arrange “National University System of Taiwan” Affairs Other special task assigned.
Substitute Staff	1.Ms. Meng-Yu Chen, 2.Ms. Wen-Yi Shih

Ms. Tsai, Pei Shan, Affairs Assistant
Tel	+886-4-22840602
E-mail	shan66330@nchu.edu.tw
Duties	Register the overall official documents for review of the president. Assist the office staff with preparing the meetings and activities. Other special task assigned.
Substitute Staff	1.Mr. Chih-Hsueh Cheng, 2.Ms. Meng-Yu Chen

Media Relations Division

Media Relations Division is responsible for media relations, News of National Chung Hsing University, NCHU brochures in Chinese and English, and filming video of introducing to NCHU.

Prof.  Chien-Hung Tung, Chief, Media Relations Division
Tel	+886-4-22840126
E-mail	ct176@nchu.edu.tw
Duties	Supervise Media Relations Division
Substitute Staff	1.Ms. Ya-Ling Chang, 2.Ms. Chia-I Lin

Ms. Chia-I Lin, Specialist Clerk
Tel	+886-4-22840126
E-mail	linci88@nchu.edu.tw
Duties	Edit NCHU weekly. Coordinate the media contacts. Help collect the news about NCHU from all media. Organize campus reporters team and write news release for the university. Assist for organizing the conference of University Consultants Committee. Assist the affairs for inspection from the Ministry of Education, the Legislative Yuan, the Control Yuan, etc.
Substitute Staff	1.Ms. Ya-Ling Chang, 2.Ms. Chia-Wei Chang

Ms. Ya-Ling Chang, Senior Clerk
Tel	+886-4-22840129
E-mail	ayselchang@nchu.edu.tw
Duties	Produce NCHU video film. Handling the editing of the NCHU Newsletter(English). Manage and maintain the website for the Secretariat Office. Collect the news about NCHU from all media. Operation and maintenance of NCHU facebook fan page. Assist the affairs for inspection from the Ministry of Education, the Legislative Yuan, the Control Yuan, etc. Assistance of university social responsibility (USR)  affairs.
Substitute Staff	1.Ms. Chia-I Lin, 2.Ms. Chia-Wei Chang

Ms. Chia-Wei Chang, Administrative Officer
Tel	+886-4-22840127
E-mail	chiawei@nchu.edu.tw
Duties	Edit NCHU brochures and Pamphlets in Chinese and English. Organize the celebration program for the University Anniversary. Handling the editing of the NCHU Newsletter(Chinese). Assist for inviting the distinguished guest to attend the athletic competition, commencement ceremony, Spring Sting Festival, etc. Arrange meetings of University History Editing Committee. Assist with the affairs of self evaluation for the administrative units. Collect news of NCHU and higher education.
Substitute Staff	1.Ms. Chia-I Lin, 2.Ms. Ya-Ling Chang

Ms. Chia-Chun Lee, Project Assistant
Tel	+886-4-22840125
E-mail	annalee@nchu.edu.tw
Duties	Assistance of university social responsibility (USR)  affairs.
Substitute Staff	1.Ms. Ya-Ling Chang, 2.Ms. Chia-Wei Chang

Mr. Ying-Wei Gao, Project Assistant
Tel	+886-4-22840128
E-mail	project0128@nchu.edu.tw
Duties	Social video marketing of highlights of Higher Education Sprout Project. Operation and maintenance of NCHU facebook fan page. Operation and maintenance of NCHU Instagram. Operation and maintenance of NCHU YouTube channel.
Substitute Staff	1.Ms. Chia-I Lin, 2.Ms. Ya-Ling Chang

Documents and Files Division

Documents and Files Division is responsible for processing and categorizing all the incoming and outgoing documents for the whole university.

Mr. Cheng-Hsiu Leu, Chief, Documents and Files Division
Telephone	+886-4-22840535
E-mail	jsleu@nchu.edu.tw
Duties	Supervise Documents and Files Division Process the confidential documents Process the reprorts for Administrative Affairs Meetings and University Affairs Meetings
Substitute Staff	1.Ms. Wen-Shiew Zheng, 2.Ms. Li-Fang Zeng

Ms. Wen-Shiew Zheng, Officer
Telephone	+886-4-22840616
E-mail	j4138@nchu.edu.tw
Duties	Mail Room (Outbound)、Archivist Process the outgoing documents and E-documents for entire university Check、Cataloging、Filing、Disposition of Archives The E- document management system consulting services
Substitute Staff	：1.Ms. Yu-Ting Yang, 2.Ms. Li-Fang Zeng

Ms. Li-Fang Zeng, Administrative Officer
Telephone	+886-4-22840259
E-mail	sany0702@nchu.edu.tw
Duties	Mail Room (Outbound)、Archivist Process the outgoing documents and E-documents for entire university Remind NCHU staff of completing the process of official documents Evaluate the efficiency for NCHU staff to deal with the official documents Organize the training activities for NCHU staff to write official documents and E-Document Management System Scan and bind the permanent documents Check、Cataloging、Filing、Disposition of Archives The E- document management system consulting services
Substitute Staff	1.Ms. Wen-Shiew Zheng, 2.Ms. Yu-Ting Yang

Mr.  Yu-Hsun Lai, Administrative Clerk(Substitute Staff)
Telephone	+886-4-22840257
E-mail	opea478@nchu.edu.tw
Duties	Mail Room (Inbound)、Archivist、Receipt of bid Process the incoming documents and E-documents for entire university Register the documents of the division The transactional procurement and petty cash custody matters Manage the properties of the division Filling in a form and submiting the application forms of reporting Announce the information about the division The E- document management system consulting services
Substitute Staff	1.Ms. Ming-Chun Hsiao, 2.Ms. Chiu-Ping Hsiao

Ms. Wen-Hsuan Chen, Administrative Officer
Telephone	+886-4-22840259
E-mail	sophia@nchu.edu.tw
Duties	Archivist Archives management Manager of annual plan of the archives management Revise the comprehensive records schedules Archives Appraisal Destruction or Transfer  of Archives The E- document management system consulting services
Substitute Staff	1.Ms. Chiu-Ping Hsiao, 2.Ms. Li-Fang Zeng

Ms. Chiu-Ping Hsiao, Administrative Clerk
Telephone	+886-4-22840566
E-mail	ddf@nchu.edu.tw
Duties	Archive Maintain the E-Document Management System The E- document management system consulting services WebSite Manager Network management Consulting services
Substitute Staff	1.Ms. Wen-Hsuan Chen, 2.Ms. Wen-Shiew Zheng

Ms. Yu-Ting Yang, Administrative Clerk
Telephone	+886-4-22840256
E-mail	yuting717@nchu.edu.tw
Duties	>Mail Room (Outbound)、Archivist Process the outgoing documents and E-documents for entire university Check、Cataloging、Filing、Disposition of Archives The E- document management system consulting services
Substitute Staff	1.Ms. Li-Fang Zeng, 2.Ms. Wen-Shiew Zheng

Ms. Ming-Chun Hsiao, Affairs Assistant
Telephone	+886-4-22840257
E-mail	alita0924@nchu.edu.tw
Duties	>Postal Matter、Mail Room (Inbound) Process the incoming documents and E-documents for entire university Scan the official documents in paper type Send the mails and documents to the Post Office The E- document management system consulting services
Substitute Staff	1.Mr. Yu-Hsun Lai, 2.Ms. Chiu-Ping Hsiao

Ms. Li-Jung Lu, Messenger
Telephone	+886-4-22840258
E-mail	li-jung@nchu.edu.tw
Duties	Process the incoming mails Process the registered mails
Substitute Staff	1.Mr. Hong-Dar Huang, 2.Ms. Chin-Ying Shih

Mr. Hong-Dar Huang, Messenger
Telephone	+886-4-22840258
E-mail	hhonda77@yahoo.com
Duties	Process the incoming mails Deliver the mails to the Administration Builing
Substitute Staff	1.Ms.Chin-Ying Shih, 2.Ms. Li-Jung Lu

Ms. Chin-Ying Shih, Messenger
Telephone	+886-4-22840258
E-mail	shykeiyi@nchu.edu.tw
Duties	Process the incoming mails Process the mails in English
Substitute Staff	1.Ms. Li-Jung Lu, 2.Mr. Hong-Dar Huang