Introduction

Administrative Affairs Division Media Relations Division  Documents and Files Division

The Secretariat Office is established with aims to coordinate the university units in implementing university affairs and enhance the profile of NCHU.
Under the Secretariat Office, there are three divisions, namely Administrative Affairs Division, Media Relations Division, and Documents and Files Division.

Prof. Chin-Shien Lin, Secretary General
Tel +886-4-22840202
E-mail csvincentlin@dragon.nchu.edu.tw
Personal Website http://ba.nchu.edu.tw/people/bio.php?PID=6
Duties
  • Supervise the Secretariat Office.
  • Assist the President with the university affairs.
Ms. Mei-Hsiang Hsiao, Senior Secretary
Tel +886-4-22840203
E-mail mhhsiao@nchu.edu.tw
Duties
  • Assist the Secretary General in supervising the Secretariat Office.
  • Initially review the official documents of the university.
  • Review the procurement requests and bids records between NT$300, 000 and NT$1,000,000.
  • Process recruitment, rewards, and punishments for the staff of the office.
  • Review the related information of Administrative Meetings, University Affairs Meetings, NCHU news, NCHU Weekly, etc.
Ms. Meng-Yu Chen, Administrative Assistant
Tel +886-4-22840604
E-mail moon@nchu.edu.tw
Duties
  • Arrange the Conference for Advisory Committee .
  • Arrange the meeting affairs for University Fund Management Committee.
  • Other special task assigned.

 

Administrative Affairs Division

Administrative Affairs Division is responsible for the affairs of organizing the
university affair meetings, administrative meetings, and meetings of several
committees.  The division is also responsible for official document reviews and various administrative tasks.

Mr. Yu-Chen Hsiao, Chief, Administrative Affairs Division
Tel +886-4-22840605
E-mail youzhen@nchu.edu.tw
Duties
  • Initially review the official documents of the university.
  • Supervise Administrative Affairs Division.
  • Other special task assigned.
Ms. Wen-Yi Shih, Senior Clerk
Tel +886-4-22840603 ext.2
E-mail wenyi451@nchu.edu.tw
Duties
  • Review the procurement requests and bids records below NT$300, 000, expense reports, business trip requests and expense reimbursements, account reports, financial reports, application of certificate and forms with official stamps.
  • Arrange the University Affair Meetings.
  • Arrange meetings of Expense Audit Committee.
  • Organize Administration Satisfaction Survey.
  • Other special task assigned.
Ms. Hsiu-Fang Lin , Clerk
Tel +886-4-22840603 ext.3
E-mail sfbv8455@nchu.edu.tw
Duties
  • Arrange the University Affair Meetings.
  • Arrange Meetings of Legal Affairs Committee.
  • Establish empowerment mechanism of university operation.
  • Arrange for the university to sign a contract with the law advisor.
  • Other special task assigned.
Mr. Yao-Pao Chen, Clerk
Tel +886-4-22840603 ext.4
E-mail chen0220@nchu.edu.tw
Duties
  • Arrange Administrative Affairs Meetings.
  • Manage the office property.
  • Issue the verification of employment in English for the staff of university.
  • Other special task assigned.
Mr. Chih-Hsueh Cheng, Administrative Assistant
Tel +886-4-22840603 ext.5
E-mail cch602@nchu.edu.tw
Duties
  • The imprint of the Official Seal
  • Other special task assigned.
Ms. Ming-Hui Shih, Maintenance Worker
Tel +886-4-22840602
E-mail ming@nchu.edu.tw
Duties
  • Register the overall official documents for review of the president.
  • Assist the office staff with preparing the meetings and activities.
  • Other special task assigned.

Media Relations Division

Media Relations Division is responsible for media relations, NCHU Weekly, News of National Chung Hsing University, NCHU brochures in Chinese and English, and filming video of introducing to NCHU.

Associate Prof.  Shun-Yo Liao, Chief, Media Relations Division
Tel +886-4-22840128
E-mail shunyo@nchu.edu.tw
Duties
  • Supervise Media Relations Division
Ms. Chia-I Lin, Administrative Clerk
Tel +886-4-22840126
E-mail linci88@nchu.edu.tw
Duties
  • Edit NCHU weekly.
  • Coordinate the media contacts.
  • Help collect the news about NCHU from all media.
  • Organize campus reporters team and write news release for the university.
  • Assist for organizing the conference of University Consultants Committee.
  • Assist the affairs for inspection from the Ministry of Education, the Legislative Yuan, the Control Yuan, etc.
Ms. Ya-Ling Chang, Senior Clerk
Tel +886-4-22840129
E-mail ayselchang@nchu.edu.tw
Duties
  • Produce NCHU video film.
  • Handling the editing of the NCHU Newsletter.
  • Manage and maintain the website for the Secretariat Office.
  • Collect the news about NCHU from all media.
  • Operation and maintenance of NCHU facebook fan page.
  • Assist the affairs for inspection from the Ministry of Education, the Legislative Yuan, the Control Yuan, etc.
  • Assistance of university social responsibility (USR)  affairs.
Ms. Hsiang-Huei Chen, Administrative Clerk
Tel +886-4-22840127
E-mail irischen@nchu.edu.tw
Duties
  • Edit NCHU brochures and Pamphlets in Chinese and English.
  • Organize the celebration program for the University Anniversary.
  • Assist for inviting the distinguished guest to attend the athletic competition, commencement ceremony, new-year party, etc.
  • Arrange meetings of University History Editing Committee.
  • Assist with the affairs of self evaluation for the administrative units.
  • Collect news of NCHU and higher education.
Ms. Chia-Chun Lee, Project Assistant
Tel +886-4-22840125
E-mail annalee@nchu.edu.tw
Duties
  • Assistance of university social responsibility (USR)  affairs.

Documents and Files Division

Documents and Files Division is responsible for processing and categorizing all the incoming and outgoing documents for the whole university.

Ms. Yueh-Shia Lee, Director, Documents and Files Division
Telephone +886-4-22840535
Email yslee@nchu.edu.tw
Duties
  • Supervise Documents and Files Division
  • Process the confidential documents
  • Process the reprorts for Administrative Affairs Meetings and University Affairs Meetings
Ms. Wen-Shiew Zheng
Telephone +886-4-22840257
Email j4138@nchu.edu.tw
Duties Mail Room (Inbound)、Archive、Bid Service

  • Process the incoming documents and E-documents for entire university
  • Register the documents of the division
  • Classification, Registration, Cataloging of Archives
  • Registration the learning hours of public service employees
  • The E- document management system consulting services
Ms. Chen-Ru Lin
Telephone +886-4-22840259
Email ru0201@nchu.edu.tw
Duties Archive

  • Remind NCHU staff of completing the process of official documents
  • Evaluate the efficiency for NCHU staff to deal with the official documents
  • Destroy, transfer, and re-file the historical documents (Manage the historical documents)
  • Scan and bind the permanent documents
  • Destroy, transfer, and re-file the historical documents (Manage the historical documents)
  • Classification, Registration, Cataloging of Archives
  • The E- document management system consulting services
Ms. Chia-Wei Chang
Telephone +886-4-22840616
Email chiawei@nchu.edu.tw
Duties Mail Room (Outbound)

  • Process the outgoing documents and E-documents for entire university
  • Organize the training activities for NCHU staff to write official documents and E-Document Management System
  • The transactional procurement and petty cash custody matters
  • Manage the properties of the division
  • Filling in a form and submiting the application forms of reporting
  • Announce the information about the division
  • The E- document management system consulting services

 

Ms. Wen-Hsuan Chen
Telephone +886-4-22840256
Email sophia@nchu.edu.tw
Duties Mail Room (Outbound)、Information

  • Process the outgoing documents and E-documents for entire university
  • The E- document management system consulting services
Ms. Chiu-Ping Hsiao
Telephone +886-4-22840259
Email cphsiao1012@nchu.edu.tw
Duties Archive

  • Archives management
  • Classification, Registration, Cataloging of Archives
  • Manager of annual plan of the archives management
  • Establish the list for classification No. and store period of the official documents
  • Appraisal and Disposition of Archives
  • Destruction or Transfer  of Archives
  • The E- document management system consulting services
Ms. Jing-Jane Su
Telephone +886-4-22840566
Email ddf@nchu.edu.tw
Duties System Management

  • Maintain the E-Document Management System
  • The E- document management system consulting services
  • WebSite Manager
  • Network management
  • Consulting services
Mr. Ming-Chun Hsiao
Telephone +886-4-22840257
Email alita0924@nchu.edu.tw
Duties Postal Matter、Mail Room (Inbound)

  • Process the incoming documents and E-documents for entire university
  • Scan the official documents in paper type
  • Send the mails and documents to the Post Office
  • The E- document management system consulting services
Ms. Li-Zung Lu
Telephone +886-4-22840258
Email li-jung@nchu.edu.tw
Duties
  • Process the incoming mails
  • Process the registered mails
Mr. Hong-Dar Huang
Telephone +886-4-22840258
Email hhonda77@yahoo.com
Duties
  • Process the incoming mails
  • Deliver the mails to the Administration Builing
Ms. Chin-Ying Shih
Telephone +886-4-22840258
Email shykeiyi@nchu.edu.tw
Duties
  • Process the incoming mails
  • Process the mails in English